Call for Expressions of Interest in Hosting the AILC-ICLA Congress 2025 – First deadline: June 1st, 2021.
Might your university or National Association be interested in hosting the AILC-ICLA Congress 2025?
If so, please take a look at the information on Hosting a Congress of the ICLA, which includes our Congress Hosting Guide, and send a statement of interest stating the name of your university or academic institution (or consortium of universities / institutions), the proposed site of the congress, a brief proposal, and any questions, to both Secretaries, Anne Tomiche (email@example.com) and Paulo Horta (firstname.lastname@example.org) by June 1, 2021. These initial statements of interest will be discussed in our next executive committee meetings, June 9-11.
In the formal bid, we will be looking for detailed answers to questions such as the ones below; any information on those aspects you can already provide in your Expression of Interest will be greatly appreciated:
- Proposed theme of the Congress (a theme broad enough to welcome participants with varied interests and specialisms)
- Proposed Congress dates
- Location of the Congress; number of delegates you would be able to host; and facilities available for in-person conference
- Technology available: for website, online registration, and possible online presentation of seminars or entire conference
- Availability of accommodation for delegates, and its location
- An estimate of overall costs; estimate of expected individual cost for participants
- Further information you would like to add—or questions you have for the AILC-ICLA
Deadlines for further Expressions of Interest as well as full Congress Bids will be posted after the Executive Council meets in June.
AILC-ICLA Congresses are held every three years. The next Congress will be in 2022 in Tbilisi, Georgia. A list of past Congresses can be found here: https://www.ailc-icla.org/congresses/.
The Congress normally takes place in late July or August and, as a general rule, lasts seven days. Depending on years, congresses have attracted between 1000 and 2000 delegates from all over the world. The AILC-ICLA is committed to inclusivity and the support of junior scholars alongside established ones. Official languages for the Congress, including all published information and website, are French, English and the local language(s).
Given the complexity of organising such a large event, we wish to enable extensive lead time for the organisation. We would like to dialogue with potential hosts, sharing with them our Congress Hosting Guide, and we aim to select the location for 2025 at the 2022 Congress, when the General Assembly of members can approve the choice, or choose through a vote if there are multiple proposals. A Memorandum of Understanding will be then agreed and signed by both parties.
The ICLA offers a contribution of $10,000 towards the costs of organising the Congress. Delegates’ fees and sponsorships will cover the rest of the expenses.
The Congress will also be the occasion of a meeting, before the academic programme starts, of the ICLA Executive Council, and, during the Congress, of the General Assemblies and the elections of the new Executive Council. Arrangements for these are part of the organisation of the Congress.
We look forward to receiving your proposals and questions!